Administrative Support

Word Processing/Document Preparation

• Assemble text
Text may be provided in electronic or hard copy form, handwritten or typed
Cut-and-paste from several sources
Insert tables and graphics
Prepare cover page and table of contents
Ensure consistent formatting throughout the document
Create boilerplate text and checklist for repetitive documents
Prepare single and multi-recipient letters, using mail merge when possible
Convert documents to PDF format
PowerPoint Presentations

• Prepare basic slides
Text may be provided in electronic or hard copy form, handwritten or typed
Cut-and-paste from several sources
Insert graphics
Add animations
Use client provided template or create using client logo
Proofreading/Editing

• Read for typographical and grammatical errors
Use Microsoft Word “Track Changes”
Read for clarity
Use “Comment” feature when suggesting changes to text
Ensure consistent formatting throughout the document
Spreadsheets

• Create and maintain simplified database in Microsoft Excel
Sort and filter data based on client needs
Use as database for Microsoft Word “Mail Merge” functions
Prepare spreadsheets for statistical analysis
Customized Support Services

• Calendar management – access to client’s calendar is necessary
Arrange appointments and reservations
Confirm and re-schedule appointments as needed
Manage and maintain document library
Interface with others on behalf of the client
Arrange delivery of documents via local courier or FedEx
Contract for professional printing and binding of documents